Full Wedding Planning
From the initial spark to the wedding day itself, my team and I are here to assist you in every phase of the wedding planning process.
If you’ve always dreamed of getting married in the Italian Alps, its seraphic lakes and wooded nature, or among renovated medieval abbeys and villas, in Piedmont, Tuscany, Umbria, Sicily, or the magical lands of Ireland and Scotland, you’ve found who can help you. We offer you comprehensive support in design, planning, and management, ensuring a seamless and unforgettable experience. We are with you from the start, working closely with our couples, stepping in whenever you need an extra hand, providing tailored discoveries, or overseeing specific aspects of the wedding.
We take the time to immerse ourselves fully in your vision. Whether you have a clear direction in mind or need guidance to discover your unique path, my team and I excel at reading between the lines and asking the right questions to truly understand your desires.
From that moment, we embark on a journey to create a wedding that is beautiful, distinctive, and reflective of your deepest values and spirituality. Every detail is meticulously crafted, from the smallest touches to the big elements, to ensure an immersive and memorable experience for both you and your cherished guests. My team’s expertise and attention to detail ensure that every aspect of your special day is thoughtfully planned and executed with care, leaving you free to embrace the joy and magic of the moment.
Discover all the steps we will take together, click on the phases of the organization to find out in detail.
1. Initial video call to define the overall idea
When you choose to entrust us with the organization of your wedding, the first thing we will do is have a video call. We will discuss and outline the overall idea and help you understand your deepest desires. We will talk about your needs, what you love, how you want to feel on that day, the food you enjoy, and the atmosphere you wish to create. We will delve into the experience and emotions you want to live and share with your guests.
We immerse ourselves in your vision, putting us in your shoes, to research, design, organize, and manage a wedding that fully reflects you in every aspect.
2. Venue research and site inspections
Once we understand what kind of wedding you imagine, we start looking for the perfect venue. For each couple, we do a thorough search of the possible locations that meet their needs. We also always include those structures that weren’t born explicitly to host weddings, but which are, for this very reason, even more beautiful and particular.
The locations are compared simply and intuitively, to save you precious time in choosing.
Once you have chosen the locations you like, we identify up to three that inspire you and go see them to touch every aspect first-hand, even in video calls if necessary.
My team and I will be with you to guide you and ask the right questions.
3. Wedding Design
The design is defined by the atmosphere you wish to create and share with your guests. The atmosphere will guide us in determining the path to take and the necessary decisions to be made.
To explicitly communicate your vision to each vendor, I will create a mood board. This is of paramount importance in identifying the professionals, products, and services that will bring your project to life. It enables us to discover unique details, effectively convey our expectations to the best suppliers, and unveil those hidden gems that make this day truly exceptional.
4. Vendors Research
Vendors are the people who make a difference in creating a serene wedding that reflects your vision. Firstly, they should share your ethics and ideas. Secondly, they need to be professionals who can handle every aspect of their work and any last-minute mishaps that may arise.
I have extensive knowledge, recommendations, and collaborations with numerous professionals whom I have had the pleasure of getting to know and appreciate over the years. However, I don’t limit myself to those I already know, as I always explore new partnerships, as each year brings forth new talents worth discovering.
I only recommend vendors who align with my ethic of respecting nature and reducing waste. I strive to promote local small businesses as much as possible.
I don’t take commissions from suppliers.
5. Ceremony text writing + Officiant
The ceremony is the most important part of the day and deserves the right attention and care. Together, we will determine which type of ceremony suits you best. We will take quality time to discuss who you truly are, the emotions you wish to experience during your union, and your story. From this conversation, the text of your celebration will come to life, with its rituals and words that truly reflect you.
Once I have drafted the text and you have made any necessary adjustments, it will be passed into the skilled hands of an editor specialized in voice writing.
Once we have the final text, we will meet the officiant.
6. Guest transportation and accommodation management
With our expertise, my team and I are capable of coordinating guest transportation from the airport or train station to their accommodations and vice versa, ensuring everyone arrives on time and safely.
We conduct thorough research to find a wide range of accommodation options, including hotels, exclusive vacation homes, elegant apartments, as well as more intimate and homely settings such as B&Bs or full-house rentals. We take care of making accommodation reservations for all guests.
7. Welcome Dinner Coordination
A welcome dinner is an important event leading up to the wedding day, and my team and I are dedicated to ensuring it surpasses your expectations. We take charge of coordinating every aspect of the dinner, from selecting the venue to curating the menu and orchestrating the overall ambiance.
We work closely with the chosen catering, decorators, and vendors to create a dining experience that reflects your vision. We handle all the logistics, leaving you and your guests free to savor the special moments and enjoy a delightful evening.
Our goal is to alleviate any stress and make sure that the pre-wedding dinner is an unforgettable occasion, setting the perfect tone for the upcoming wedding celebration.
8. Wedding Day Coordination
On the wedding day, my team and I take charge to ensure that everything runs smoothly, just as we have envisioned, planned, and organized together. We oversee the execution of the entire event, meticulously managing all the details and logistics. From coordinating with suppliers and vendors to orchestrating the setup and arrangement of the venue, we work diligently to bring our shared vision to life.
My team welcomes and directs your guests throughout the day, ensuring they feel guided and attended to during each moment and activity. We promptly address any needs or concerns that may arise, alleviating any stress or uncertainties. Our goal is to provide a seamless experience, ensuring that all the exceptional projects and details we have meticulously crafted come together flawlessly.
9. Farewell Brunch Coordination: The Day After the Wedding
The day after the wedding calls for a delightful farewell brunch, and my team and I are dedicated to ensuring it is a memorable event for you and your guests. We take on the responsibility of coordinating every aspect of the brunch. The day after your wedding also presents a perfect opportunity to incorporate local activities and unique experiences that truly capture the essence of the chosen destination. Whether it’s arranging a guided hike through breathtaking trails, organizing a wildlife encounter, or planning an adventure-filled activity, we ensure that your guests are immersed in the beauty and thrill of the location.
MY ORGANIZATION METHOD
It provides for the use of e-mail and a simple, versatile, one-click management tool!
I will introduce it to you during the first video call after signing the contract and it will become your new best friend. A place to find all the information and always have everything under control, easily and from your cell phone!
PAYMENTS
Payment can be made in three tranches:
- 30% as a deposit confirming the service upon signing the contract
- 50% five months before the event
- 20% by the day of the wedding
VAT is included in all prices. Any expense reimbursements, however, are excluded.
My services can also be given as gifts: if so, please write to me at info@federicacosentino.it to make arrangements on how to get the gift to the interested person.
TIMELINES
I am with you from the day of the assignment until the day of the event. Ideally, you should contact me with at least nine months’ notice.
I have no problem planning weddings even with short notice.
In case you contact me less than 4 months before the wedding date, you can access the premium option SKIP THE QUEUE, adding 20% to the cost. In this case, you will have to be flexible about the date and location.
Eco-friendly arrangements
I am against waste during the wedding. In addition to food waste, flowers are also often thrown away at the end of the event. I try to prevent this from happening in various ways: I create bouquets that can be dried and stored, use live seedlings as much as possible that can be given to guests at the end of the event or find a home in the bride and groom’s garden. I use local greenery so as to avoid unnecessary transportation from one state to another.
In addition to this aspect, over the years I have found fantastic collaborators: young artisans who help me create fabulous arrangements made of hand-carved wood or wrought iron. Arches, logs, altars, are made especially for the bride and groom or rented for the wedding day.
If you want sustainable floral arrangements, you can DISCOVER ALL HERE.
Every time a couple chooses us, we plant a tree!
We have decided to join the Hometree project, an initiative based in Ireland. We will plant a tree for you in Ireland!
Ireland was once a land of trees, with forests covering 80% of the country. However, it is now the most deforested country in Europe, with less than 1% of its original forest coverage remaining. Hometree is working to change this. Their vision is to restore the ancient forests of Ireland. Through conservation, reforestation, and education, they aim to create a landscape where both people and forests thrive together. We want to support their cause.
Your tree will be planted in West Clare, Ireland, and it will live a happy life, never to be cut down or sold. The tree will be planted in your name, and on your wedding day, you will receive a beautiful A5 certificate printed on recycled paper with eco-friendly ink.
It’s a small gift for a lifetime.
Would you like more information?
Fill out the form and I will get back to you as soon as possible